Is Your Printer The Biggest Security Threat In Your Office?

If I asked you to identify the most significant cybersecurity threats in your office, you might mention phishing emails, malware, or weak passwords. However, what if I told you that your office printer—the one quietly humming in the corner—could be one of the biggest vulnerabilities in your entire network?

It may sound absurd, but hackers have a keen interest in printers. Many businesses are unaware of the security risks they pose until it's too late. In 2020, Cybernews conducted what they called the "Printer Hack Experiment." Out of a sample of 50,000 devices, they successfully compromised 56% of the printers, directing them to print a sheet on printer security. This means nearly 28,000 compromised devices—all due to businesses overlooking this seemingly innocuous piece of office equipment.

Why Target Printers?

Printers are a treasure trove of sensitive data. They handle everything from payroll documents and contracts to confidential client information, yet many businesses leave them vulnerable to attacks.

Here's what can happen when a hacker gains access to your printer:

• Printers store sensitive data. Every time you print, scan, or copy a document, your printer keeps a digital copy. Many printers have built-in hard drives that store years' worth of documents, including payroll files, contracts, and employee records. If a hacker gains access, they can steal or even reprint those files without your knowledge.
• Default passwords are a hacker's dream. Most printers come with default admin logins like "admin/admin" or "123456." Many businesses never change these, making it incredibly easy for cybercriminals to take control.
• They serve as an open door to your network. Printers are connected to your WiFi and company network. If compromised, they can be used as an entry point for installing malware or ransomware or stealing data from other devices.
• Print jobs can be intercepted. If your print jobs aren't encrypted, hackers can intercept documents before they even reach the printer. This could expose confidential contracts, legal documents, and even medical records.
• They can spy on your business. Many modern printers have built-in storage and scan-to-email features. If a hacker compromises your device, they can remotely access scanned documents, emails, and stored files.
• Outdated firmware leaves the door wide open. Like any device, printers require security updates. However, most businesses neglect to update their printers' firmware, leaving them vulnerable to known exploits.
• Data mining from discarded printers. Improperly disposed printers can be a goldmine for cybercriminals. Residual data stored on discarded printers can be exploited for sensitive information, resulting in potential security breaches. It's crucial to wipe clean the storage of printers before disposal to avoid vulnerabilities and legal liabilities.

How To Protect Your Printers From Hackers

Now that you understand the risks, here's what you need to do right away:

• Change The Default Password. If your printer still has the default login credentials, change them immediately. Use a strong, unique password similar to what you would use for your email or bank account.
• Update Your Printer's Firmware. Manufacturers release security patches for a reason. Log into your printer settings and check for updates, or have your IT team handle this for you.
• Encrypt Print Jobs. Enable Secure Print and end-to-end encryption to prevent hackers from intercepting print jobs.
• Restrict Who Can Print. Implement access controls so only authorized employees can send print jobs. If your printer supports PIN codes, require them for sensitive print jobs, and consider adding a guest option.
• Regularly Clear Stored Data. Some printers allow you to manually delete stored print jobs. If yours has a hard drive, ensure it's encrypted, and if you replace a printer, wipe or destroy the hard drive before disposal.
• Put Your Printer Behind A Firewall. Just like computers, printers should be protected by a firewall to prevent unauthorized access.
• Monitor Printer Activity. If your IT team isn't already tracking printer logs, now is the time to start. Unusual print activity, remote access attempts, or unauthorized users printing sensitive documents should raise red flags.

Printers Aren't Just Office Equipment - They're Security Risks

Most businesses underestimate printer security because they view them as mere office equipment. However, cybercriminals know that companies often overlook these devices, making them easy targets.

If you're securing your computers but ignoring your printers, you're leaving a significant gap in your cybersecurity defenses.

Want to know if your office printers are secure? Start with a FREE 15-Minute Discovery Call - we'll check for vulnerabilities and make sure your printers (and your entire network) aren't leaving your business exposed.

Click here or give us a call at 888-624-7383 to schedule your FREE 15-Minute Discovery Call today!